When you’re ready to begin building your FLIP course, contact the FLIP office and schedule your Pre-Proposal Planning Meeting. Call (575) 646-7266 or email firstname.lastname@example.org. In your email,include ideas for your course location, course subject matter, and preferred month(s) the course would run. You will be contacted by a FLiP coordinator to schedule your meeting.
Deadline for Approved Proposals
Winter 18/19 Programs: June 1st, 2018
Spring Break 19 Programs: August 1st, 2018
Summer 19 Programs: October 1st, 2018
Steps within this process include:
1. Proposal Concept and Design (12 to 9 months in advance of travel)
- Pre-Proposal Planning Meeting. During this meeting, our FLiP coordinator will assist you with developing the Course Proposal for your course. Follow-up meetings with the FLiP coordinator can be scheduled as needed.
- Complete the Course Proposal Packet — Flip Proposal and Approval Form, the FLIP Leaders’ Rules & Responsibilities, and the Faculty Staff International Travel Requirements. Please complete these with Department Head and Associate Dean signatures. If you need a MS Word document format or a sample to help you get started, please contact us.
- Submitting your FLiP proposal packet to your Department Head and College Dean/Associate Dean for review and approval. This process usually takes a few weeks for department head and dean approval and their corresponding letters of support.
- FLiP Office receives approved proposal and approval letter from your college.
***Your FLIP cannot be advertised until OEA has received all of these forms.***
2. Program/Course Development (9+ months in advance of travel)
- In Country Logistics. FLiP coordinator researches and contacts in-country service providers to obtain a course budget that provides the highest quality course logistics for the lowest cost. The in-country logistics services are contracted and paid by FLiP office. Therefore, starting this part of the process requires lead time.
- Marketing. A FLiP course requires a clear and concise marketing plan that reaches students early, giving them plenty of advanced notice. FLiP coordinators will work with both faculty and the Office of Education Abroad to develop a marketing plan for your course. For example: If you’re planning a course for Spring Break, start marketing the first day of fall semester – with plenty of lead time and fresh minds back on campus.
- Assisting Research for Funding. Working in collaboration with the FLiP coordinator, faculty should contact the OEA, Aggies Go Global and other potential funding sources (grants, community donors and university administration) for student scholarships and/or faculty support.
3. Standardized Process (4 months in advance of travel)
- Student Registration for Program and Course. Students register (banner) for the course with approval/add-slip signed by you. NMSU tuition, passport fees and int’l airfare are not included in the cost of the program. FLiP Processing fees, health insurance, and the Program Fee (meals, housing, etc.) will be included in the budget/overall cost of the course when the course budget is being developed and approved by you.
- Program registration and orientation(s) scheduled. All student participants and faculty leaders register for the program by completeing paperwork. See Student/Faculty Materials and Registration link. All registration documents (International Travel Form, Waiver, Student Self-Assessment Medical Form, Global Scholar on-line “Learning for Study Abroad”, passport copy, etc.) are reviewed and students are given a deadline to complete exercises and return documents to the faculty leader. All participants must also attend travel, health and safety orientation(s).
- Billing of student’s NMSU Account. This includes the FLiP Processing fee, Program fee, international health insurance, and non-refundable course deposit.
- Faculty member(s) and students receive a “Confirmed-Full” Message once the course fills (usually with 10 students minimum). This message will instruct students to purchase his/her airline ticket, get passports, register for the course, etc.
4. Implementation of FLiP Course (Class meetings and FLiP Orientations should be scheduled 1-3 months in advance of travel, due to health/vaccination, medical paperwork, and passport/travel orientations)
- Faculty organizes pre-departure meetings. These meetings allow students to meet one another and the faculty reviews the syllabus, and asks any questions. The faculty can set expectations, review course requirements, discuss the itinerary, cover the first few lectures and make initial assignments.
- Faculty and students depart to international destination. Faculty and students travel abroad and are met at the airport by in-country service provider staff, where the course begins and follows the prescribed itinerary.
5. Post FLiP Course Debriefing and Evaluation
- FLiP coordinator, faculty leader(s) and students participants meet to debrief and evaluate the FLiP course experience and make any suggestions for improvements. Often, major course assessments are due after the class returns from the travel-portion of the course which makes a perfect time for program and course evaluations.